Privacy Notice

Tuckers Solicitors LLP is committed to protecting the privacy and security of your personal information (collectively referred to as “Tuckers”, “we”, “us” or “our”).

This Privacy Notice (“Notice” ) describes how we collect and use personal information about you during and after your relationship with us, in accordance with the General Data Protection Regulation (“GDPR”). This includes whether you become a client of Tuckers or contact us through one of our different electronic platforms and gives details of what to expect when you interact with Tuckers online and how and what happens if we collect personal information through these interactions.

It is important that you read this Notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information. Please note this Notice does not form part of any contract to provide services you may have with us from time to time.

We reserve the right to amend this Notice at any time without notice to you so, if required, please check to ensure that you are referring to the latest copy of this Notice. We may also notify you in other ways from time to time about the processing of your personal data.

This Notice was last updated on 17 September 2018.

Tuckers Solicitors LLP of 39 Warren Street, London, W1T 6AF is a “data controller” for the purposes of the GDPR. This means that we are responsible for deciding how we hold and use personal information about you.

If you have any questions about this Notice or how we handle your personal information, please contact Barry Tucker who is the Data Protection Officer at the above address, or alternatively, by email at tuckers@tuckerssolicitors.com

You have the right to make a complaint at any time to the ICO (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

1. 1. Where we need to perform the contract we have entered into with you.
   2. Where we need to comply with a legal obligation.
   3. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

1. 1. Where we need to protect your interests (or someone else’s interests).
   2. Where it is needed for official purposes.

Any data that you submit using a form on our websites or apps (ie; your name, email address) will only be held by us for the purpose for which it is needed and for the shortest amount of time required.

For example, if you make an enquiry that we are unable to assist you with, your contact form will be deleted. If your enquiry results in you becoming a client of the firm, then your data will be stored as part of your client record and kept in accordance with the requirements relating to client records (in respect of which you will be advised separately on entering a retainer).

We do not currently have a mailing list for you to subscribe to. In any event, your data will not be disclosed to any third parties without your consent or as otherwise allowed by the relevant data protection legislation and will only be used for responding to your query (or purposes associated with that purpose).

When we receive a complaint from a person we create a file which will contain the details of the person complaining and other relevant details (including details of other people) that are relevant to the complaint. We only use this information for the purposes of investigating and responding to the complaint. We do compile and review statistics showing information about the number of complaints we receive but aside from reports that are provided to our regulators, the Legal Aid Agency or other auditors engaged in quality control of our business, none of these reports are published externally and, if they were, would not include information that would enable any individual to be identified.

We will keep personal information contained in complaint files in line with our retention policy for client files. This means that information relating to a complaint will be retained at least six years from closure within our case management system.

We will ask you for your personal details including name and contact details. We will also ask you about your previous experience, education, referees and may also ask you for answers to questions relevant to the role you have applied for. Our recruitment team will have access to all of this information.

You will also be asked to provide equal opportunities information. This is not mandatory information and if you don”t provide it, it will not affect your application. This information will not be made available to any staff outside of our recruitment team in a way which can identify you. Any information you do provide, will be used only to produce and monitor equal opportunities statistics.

1. 1. Proof of your identity ” you will be asked to attend our office with original documents, we will take copies.
   2. Proof of your qualifications ” you will be asked to attend our office with original documents, we will take copies.
   3. We may contact your referees, using the details you provide in your application, directly to obtain references.
   4. We may also ask you to complete a questionnaire about your health. This is to establish your fitness to work.

1. 1. Bank details and other information to process salary payments and enrol you for your pension entitlements
   2. Emergency contact details ” so we know who to contact in case you have an emergency at work

We also offer opportunities for people to come and work with us on a secondment basis. We accept applications from individuals or from other organisations who think they could benefit from their staff working with us. We might ask you to provide more information about your skills and experience or invite you to an interview.

If we do not have any suitable work at the time, we”ll let you know but we might ask you if you would like us to retain your application so that we can proactively contact you about possible opportunities in the future. If you say yes, we will keep your application for 12 months.

If you are invited to work with us, you will be expected to adhere to a confidentiality agreement and code of conduct, which will be explained to you on induction.

After your internship has ended, we might ask you if you would like us to retain your information so that we can proactively contact you about possible opportunities in the future, either at Tuckers or at other firms that we know may be recruiting for positions that you might be interested in. If you say yes, we will keep your information for a further 12 months.

We will only disclose personal data to third parties where permitted to do so by law and in the normal course of our business. For example, when acting for you in defending a criminal allegation against you, we might share your personal information with the Crown Prosecution Service if it is in the best interests of you in order to advance your defence, or if you are an employee, we might share your personal information with HMRC in the context of ensuring that your payroll records are correct.

There are times where it will not be realistic to get your express permission in connection with each and every disclosure of this nature. If you have any concerns that any of your data has been incorrectly shared, then this should be raised with us through our standard procedures (ie; the Complaints Procedure in respect of clients and the Grievance Procedure in respect of employees etc).

1. 1. the European Commission has issued a decision confirming that the country to which we transfer the personal data ensures an adequate level of protection for the data subjects’ rights and freedoms;
   2. appropriate safeguards are in place such as binding corporate rules (BCR), standard contractual clauses approved by the European Commission, an approved code of conduct or a certification mechanism;
   3. you have provided explicit consent to the proposed transfer after being informed of any potential risks; or
   4. the transfer is necessary for one of the other reasons set out in the GDPR including the performance of your contract with us, reasons of public interest, to establish, exercise or defend legal claims or to protect your vital interests where you are physically or legally incapable of giving consent and, in some limited cases, for our legitimate interest.

You have a right to access the personal data we hold about you. You may ask us to rectify or erase the personal data we hold about you or to restrict the processing we carry out. You can also object to the way we are processing your personal data or request that we transfer it to a third party.

For a full list of your rights and how these can be exercised, please visit www.ico.org.uk/your-data-matters for further details. You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact us in writing at Data Protection Officer, 39 Warren Street, London, W1T 6AF, or alternatively, by email at tuckers@tuckerssolicitors.com.

Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. When someone visits www.tuckerssolicitors.com or www.crimediary.co.uk or uses the Tuckers Solicitors App, Crime Diary App or Case Ratio App we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information does not make, and does not allow Google to make, any attempt to find out the identities of those visiting the website. We will only collect personal data through our website in a clear and obvious way, for example through contact forms or payment pages.

We publish the website through a third party platform, WordPress.com. These sites are hosted at WordPress.com, which is run by Automattic Inc. There is a built in service within the platform which also collects anonymous information about users” activity on the site, for example the number of users viewing pages on the site and to monitor and report on the effectiveness of the site.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.